University Townhouses Cooperative
MOVING-IN/MOVING-OUT POLICY
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MOVING-IN/MOVING-OUT NOTIFICATION

  1. If you wish to withdraw from membership in the Cooperative and from your townhouse, it is necessary for you to give written notice to the Cooperative. You may get forms from the office at 3200 Braeburn Circle. This notice must be given at least 30 days prior to date on which you plan to move. Your carrying charges must be paid up to date in order to give notice of withdrawal. Your membership certificate and your Occupancy Agreement must accompany your notice.

  2. If you sell your own unit, you must sell it to a person acceptable to the Cooperative. The Cooperative will not accept a 30-day notice from a member who is selling his own unit. To sell his unit himself, he must request and receive permission from the Board of Directors. Should he find that he is unable to obtain a new member for his unit, he may submit a 30-Day Notice to the office, which will be accepted at that time. 'The Cooperative may then exercise its option to buy and will sell his membership for him. Any member who sells his own unit is still subject to the $40.00 resale fee.

  3. Incoming members will be given a choice from those units, which have been vacant for the longest period of time, to minimize vacancy loss on those units.

  4. All property left in a unit after the original owner has moved out and the unit has been inspected becomes the property of the Cooperative.

  5. Anyone desiring an extension on his 30-Day Notice must submit a second 30-Day Notice thereby extending his move-out date to the day 30 days from the date of the second notice. If the unit has been promised to a new member and if any reasonable expense is incurred in regard to storage or temporary housing resulting from the extension, the cost of this will be charged to the outgoing member. Any additional extensions will I~e at the discretion of the Property Manager.
MOVE-OUT: GENERAL INFORMATION
  1. Move-out inspections will be made in the presence of the outgoing members or their representatives unless they waive the right in writing or are not present at the appointed time or do not make an appointment for inspection.

  2. The member must notify the office of the time that he wishes the final move-out inspection to be made. This time must be between 9:00 a.m. and 4:00 p.m. Monday through Friday. (holidays excluded)

  3. All the member's possessions must be out of the unit before the final move-out inspection can be made. All property remaining in the unit after the final inspection will be removed and discarded at the member's expense except those items being purchased by the incoming member as improvements (see item 6).

  4. Any dispute over repair costs or the acceptability of the decorative state of a unit will be arbitrated by the Board.

  5. Members will not be charged for any items damaged due to normal wear and tear (see the refurbishing policy immediately following this section).

  6. Any items which are not in conformity with this policy may be accepted by the incoming member, provided that they sign a statement itemizing the conditions which they are accepting and the statement includes the fact that they accept the responsibility of returning the unit to a condition in conformity with this policy when they leave the unit. Any such statement is subject to the Cooperative approval and must be signed and approved prior to the final inspection of the unit.

KEY RETURN AT MOVE-OUT

Locks are routinely changed when members move out. There is a charge to any member moving out who does not return his keys. The amount covers the cost of replacing the keys and the time of a serviceman involved.
CONDITION OF UNIT

  1. Unit must be thoroughly clean, including floors, walls, windows, appliances, and toilet fixtures, etc. All original items must be present and in working condition.

  2. Walls must be clean and free from holes, marks, scratches, and patches of discoloration. Paint job must be acceptable and free from streaks and smears. Holes in wall for curtain rod brackets may be left for the next resident to use. Service department will spackle free of charge if the next resident does not want to use them.

  3. Contact paper must and wallpaper may have to be removed and walls refinished and painted. According to the Cooperative policy, upon move-out attempts will be made to sell the unit with the wallpaper intact (if it is in good condition). If the Cooperative must remove the wallpaper due to poor installation, deterioration, or unacceptable design (to the incoming members), the former member must pay for the removal of the paper.

  4. Wood floors must be thoroughly clean - marks, scratches, stains, and discoloration may require them to be sanded and refinished.

  5. Nail holes in the floors must be filled and sanded. Nail holes in the stair risers must be filled and the stair risers painted.

  6. Molding - scratches or paint drips to be retouched or painted - cracked or damaged to be replaced.

  7. Tile floors must be thoroughly clean.

  8. Basement floors to be swept and cleaned - walls and ceilings to be free from dust and cobwebs. Each wall must be a solid color, acceptable to the Cooperative. Stained floors may have to be painted. All paint used in basement must be a concrete paint. Basement stairs and stairwell must be in good repair. Laundry tubs must be clean and in good repair.

  9. Dryer vents may be left in place provided they are weatherproof.

  10. All plumbing must be in good working order.

  11. Tiles and bathroom fixtures to be thoroughly clean and free from paint or contact paper - badly chipped, cracked, or broken fixtures to be replaced.

  12. Refrigerator must be thoroughly cleaned, defrosted, in good repair, and must be left plugged in and running.

  13. Stoves must be thoroughly clean with all grease and dirt removed and all burners and oven in good working condition. The stove top lifts up and must be cleaned underneath. The broiler pan and rack must be thoroughly cleaned and left in the stove. The stove hood and filter should be degreased and clean.

  14. Cupboards must be cleaned inside and out, and free from liners. Shelves and drawers must be cleaned out and free from liners.

  15. All light fixtures and fittings and wall outlets to be in original condition and standard, usable light bulbs to be left in all sockets.

  16. Doors must have scratches removed by touching up or sanding and varnishing - damaged doors to be replaced.

  17. All trash must be removed.

  18. All windows and screens to be in good repair, clean, and accounted for.

  19. Any sod damaged by resident to be replaced with new sod.
If you have any questions regarding specific items on this checklist, please contact the office during business hours: 8:30 a.m. to 4:30 p.m.

CARPETING AND OTHER NON-STANDARD CONDITIONS

Any carpeting to be left in the unit must be rolled up so that the floors underneath can be inspected at the time of move-out.

The Board of Directors has approved a form for the "acceptance of nonstandard conditions." This is a three-part form and is to be filled out by the incoming member. The form covers all nonstandard conditions, including carpeting, wall of non-approved colors, condition of floors, and other miscellaneous items. This form shall be signed in the presence of the cooperative manager or resale agent.

REFURBISHING

Any member who has lived in their current unit for three (3) or more years will not be held responsible when they move-out of their current unit for those costs of refurbishing.

  1. Painting - one coat, white-on-white excluding:
    1. drywall repair
    2. removal of:
      1. contact paper and/or wallpaper
      2. paneling and/or shelving
  1. Floor refinishing:
    1. square buffing
    2. sanding up to 1/8"
  1. General maintenance excluding the cost of materials required due to negligence of member.

    Any member who has lived in their unit for fewer than three (3) years will be given prorated allowance against the total cost of the refurbishing listed above at the rate of 1/36 of the total cost of refurbishing per month, up to the total cost of the item. This allowance is a reduction in price only and cannot be taken as a cash payment. Members will be charged for damages and cleaning.

    Members who remain in residence may avail themselves of the terms of this policy, but their move-out allowance will then be recomputed less the cost of the in-occupancy refurbishing done.

    Any member who is not in good standing is automatically ineligible-for any benefits under this policy, whether he is in residence or moving out. While a member is not in good standing, he will not accumulate any allowance. Upon regaining good standing, the member again begins accumulating his allowance as before, and regains any allowance, which he had accumulated prior to his loss of good standing.

    "Good Standing" is defined, per the By-Laws, (article IV, section 7), as "a member who is(not) shown on the books or management accounts of the Corporation to be more than 30 days delinquent in payments due to the Corporation under his Occupancy Agreement."

    Current "normal wear and tear" will continue to include replacement of items due to age or wear other than the member's negligence or misuse.

    Amended 10/18/99 Board Meeting

    REMEMBER-return all parking tags to the office when you move out!!!

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