University Townhouses Cooperative

University Townhouses Cooperative

Board of Directors Meeting Minutes


JULY 31, 2002
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  1. Called to Order: Meeting was called to order at 6:40pm. Sharon Heminger presiding.

  2. Roll call:

    Board Members present: Sharon Heminger (Pres), Willie Horton (VP), Jay Nugent (Sec),Theresa Remairez (Tres), and Catrina Patterson (VP).

    Management and Staff present: Renee Cieslak Manager

    Members present: Betty Larsen, Bev McIntosh, Audry Monagan, Meredith Wit, Alan Johnon, Jamie Daley, Katherine White, Brenda Falkowski, Yvonne Johnson and Angela Witham (Recording Secretary).

  3. Approval of Minutes: June minutes are not available.

IV. Committee Reports:

Orientation-Membership Committee: Orentation-Memberhsip committee reported that, they need to update the volunteer list for the interview process of new members. Also that a committee member is willing to hand deliver information to volunteers for this committee.

Neighborhood Watch Committee: The coop is having a National Night Out Celebration on Thursday, August 8th, starting at 7pm. There will be a parade, child ID fingerprinting, refreshments and a drawing for prizes.

Mortgage Payoff Committee: The committee has decided to work on updating the by-laws first. They are looking into buying a laptop computer for this committee and others to use. The next meeting is set for August 13th at 7pm.

Needs Assessment Committee: The next meeting will be announced.

Satellite Dish Policy Writing Committee: The next meeting will be announced.

Playground Committee: Each playground has been inspected. Mandel had reviewed the information and knows which playgrounds need to be replaced/repaired/removed. The committee is looking into a type of equipment for older teens. Playground layout is very important due to wires over head and space.

  1. Discussion/Ratification of Board Business: Maintenance projects for ratification and approval. Three bids where submitted for each of the following projects, discussion followed, motion by Willie Horton, seconded by Jay Nugent, passed, to accept the following companies are; Porch/Step repairs & replacement, Saladino construction Co., for the cost of $51,000.00. Parking Lot Repaving Lots 2630-2650, 2631-2671 and 3172-3194, Wayne Asphalt Paving Co., for the cost of $27,676.00. Crack-fill, Seal and Stripe of pavement, Bostwick Co., for the cost of $17,565.00. Concrete Repair for thirteen areas in the cooperative, Bostwick Co., for the cost of $41,800.00.

    Playground equipment; motion by Theresa Ramirez, seconded by Willie Horton to buy equipment for the outside back circle, not to exceed $23,000.00, this cost will come out of line item #59 in fiscal year 2003.

  2. Management Report: Renee Cieslak reported on the following:

Staff Perry Pearson has resigned as on-call, he has bought a home, and we wish him many thanks for his years of service. Richard Dimond will be replacing him as on call person. Richard is incredible handy, has lost of experience in building, and is knowledgeable in most maintenance areas.

Grounds Many thanks to the members who have helped water the grass plus the trees and flower gardens.

Cooperative Privacy fences All co-op owned privacy fences have been power washed and weather permitting, a clear sealer will be applied to the outer side this year.

Spotlights Please call in a work order if your building spotlight is not working properly or not working at all.

Wasps, Hornets, and Other Biting Bugs Please have a can of wasp/hornet/bee spray hand for the areas you can reach. Place a work order for out of reach nests.

Budget The budget for FY 2003 has been submitted to HUD for approval with a request for $20.00 monthly rate increase. Utility rate and usage costs were the major cause for an increase in carrying charges.

New Income Guidelines New guidelines where issued by HUD effective June 1, 2002. Please contact the office if you have any questions regarding your status if you are considered over-income and are currently paying a surcharge.

Cooperative Fall Yard Sale is set for September 14th. The sign will be posted again and an ad will be placed in the paper.

Resale Fees The office would like official clarification on the effective date for resale fee; i.e. for those becoming members on or after September 1st or those moving out on or after September 1st. There will be "no Grand-fathering of present members".
  1. Financial Report: The coop is doing well and is rebounding from the high fuel expenses.
  2. Old Business: Neighborhood Coalition meeting is August 21st at 6:30pm at UTC clubhouse.

    New Business: Computer systems upgrade information packet for Board members to review. This will be tabled until the Board can read all the information.

  3. Public Discussion: None
  4. Set Date for Next Meeting: The next meeting is set for August 22nd at 6:30pm

XII. Adjournment: Meeting adjourned at 8:40pm

Respectfully submitted,

 John Nugent

Secretary